Active scheduling for individuals and groups

Coordinate appointments. Book resources. Clarify availability.

Schedule is the ultimate tool for scheduling your appointments, booking resources and transparent team calendar management. Schedule increases your productivity and flexibility.

Overview appointment management

Common business situations
Central appointments overview
Efficient group appointments management
Rapid scheduling
Time-saving appointments entry
Support for team scheduling
International deployment
Easy administration
Summary

Further Material for your active scheduling

Group scheduling for IBM Lotus Notes Domino
Presentation of the group scheduling for IBM Lotus Notes Domino

Continuative information and checklists about CRM

CRM information package free of charge

Common business situations

Laborious appointment planning by phone and email

Detailed appointment information cannot be provided

No overview of availability of persons, groups, and resources

Time-consuming appointment changing and shifting

No overview of past schedules

Resources such as projectors, pool cars, and rooms cannot be booked easily

No clear task management

Central overview of appointments and tasks

Structured personal views

Who is in a meeting? Who is with a customer? What are the vacation schedules? Are the rooms and projectors being used? Who is available online for inquiries? Which tasks are being worked on? – With Schedule you can find this information without lengthy searches. With the use of a single database, you always know where your colleagues are and what they are doing, at any location. Schedule combines rapid information provision with a central, simple management of calendar entries and tasks for individuals and groups, making it a highly efficient tool for dynamic scheduling and task planning.

Efficient group appointments management for Lotus Notes Domino

Integrated scheduler with a free-time-overview to arrange fast invitations

Schedule supplements your IBM Lotus Notes calendar with numerous features for planning appointments for groups, people and resources. Schedule collects all the activities from individual IBM Lotus Notes/Domino calendars and combines them in one group database. "Private" entries remain private. Each group in your organisation receives its own calendar. Employees can belong to more than one group. Each group member receives all the information that they need – whether by department or across departments. One click is all it takes to call up different views containing information on the availability of employees, groups and resources. 

Rapid scheduling

Action center with overview of the appointments and availability of the person or resource by month / day. Simple deferral of appointments via drag & drop.

Save on lengthy phone calls to arrange appointments and meetings. Schedule gives you a detailed overview of all the members of your group. You can see not only when someone will be busy, but also which activities they are ­currently working on. 

The integrated Lotus Sametime feature shows when people are online, so you can chat with them immediately and exchange information.

The integrated free-time overview simplifies the planning of appointments for individuals and/or groups.

Views display the information you need, in a clear and simple structure, for example by day, person, group or customer.

The action center simplifies overview and classification of the appointments. You can also see the planned and taken holidays of your group as well as integrated red-letter days, participants and location/room per appoint-ment. Thus making it easier to plan tasks and projects.

Time-saving appointments entry

Schedule helps you to enter appointments with convenient input assistance for appointment types and categories and appointment descriptions, support for recurring appointments and lists of people and groups. Staff are notified of new appointments by email. In conjunction with the GEDYS IntraWare 7 Contacts and Office module, you can assign appointments to different contacts.

Support for team scheduling

Meaningful appointment reports by person and team

The group schedule gives you a rapid overview of a team's appointments and tasks. You can see when everyone is free at a glance.

Create meaningful appointment reports by person and team for the next sales meeting. This allows you to document monthly workloads and availability of people and resources. The views also make transparent vacation planning possible within a team and across the organisation.

International deployment

Schedule is a multilingual application, so all employees can use the same application wherever they are based. They simply select the language for their working environment in the settings.

The new Language Configuration technology allows companies to translate some or even all of an application into any language themselves without the need for additional programming. International companies find that this increases the acceptability of the software in other national organisations.

Easy administration

When you create groups in Schedule you can select people and groups from the Domino Directory. You can even create multiple nested groups. You can also copy people's membership of groups and use this later to evaluate the entries.

It is also possible to synchronise the groups used in the Domino Directory with Schedule. This automatically takes account of people who have just joined or just left a group rendering extra administrative work unnecessary.

As well as automatically assigning people to groups in the Domino Directory, Schedule gives you the option to create your own group definitions and assignments. Schedule can even manage appointments for people working on remote servers and domains; the assignment is made automatically using the server name.

The possible configurations are almost limitless. The integrated programming interface (API) allows you to integrate individual requirements without modifying the standard product. This ensures that update compatibility is retained.

You can also customise individual mail templates. For example, you can extract and assemble the contents of custom fields in the calendar entries. The same goes for custom extensions to contact documents in the Domino Directory.

The logging of every agent run, together with automatic log management, provides administrators with a permanent view of the activities of individual agents.

Summary of your advantages with the Schedule module

Fast configurable navigation and personal favourites

Dynamic language switching (LC technology)

Full Lotus Sametime integration

Detail view as preview of calendar entries

Consolidate the IBM Lotus Notes Domino calendar

Cross-location and mobile use

Private stays private

Calendars for different groups

Multiple assignment of persons to groups possible

Scheduler for free-time overview

Creation of individual private groups

Views by person, group, location, appointment type, day, time, and customer

Configuration of colours for use in graphical overviews for different appointment types (vacation, etc.)

Past and future appointments

Single and group appointments

Reports by week, month, group and person

Extensive search functions

Assign appointments to companies and people

Specify calendar entries to be collected by type (appointment, invitation, event, etc.), the ”private” or ”pencil” indicator or by period to be collected

Define entries to be collected using keywords

Exclude appointments that start after a specified time

Extract information by ”category” and ”location”

Freely definable name display

Specify keywords, associated symbols and priorities for graphical overviews

Define minimum duration for appointments to be displayed in graphical overviews

Create appointments for addresses with Contacts module and for service calls (tickets) with Service module

Evaluation customer appointments

Server-tasks and agent solution